Privacy Policy

Privacy Policy

Your privacy and personal and healthcare information – information that you have a right to keep private – are important to EmergencyScan, and we know you’ve placed your trust in us to handle that information in a responsible manner. So we’ve developed this privacy policy to cover how we collect,use, disclose, and store your information. Please take a moment to familiarize yourself with our privacy practices.

We believe that our customer’s personal information is just as important as our own. We refuse to share or sell your personal information with any unauthorized business, organization, or individual.

The security, integrity, and confidentiality of your personal information are extremely important to us. We have implemented technical, administrative, and physical security measures that are designed to protect your information from unauthorized access, disclosure, use and modification. We regularly review our security practices to consider appropriate new technology and methods. However, please be aware that despite our best efforts, no security measures are perfect or impenetrable. Federal privacy regulations give you several rights regarding your health information, some of which generally include the following:

  1. You have the right to ask us to communicate with you in a certain way or at a certain location.
  2. You have the right to restrict the way we use or disclose health information about you in connection with health care treatment.
  3. You have the right to restrict disclosures to persons involved in your health care.
  4. You have the right to be notified following a breach involving your health information. We are committed to honoring these and all of the rights you have to safeguard your personal information.

We may collect two basic types of information from you:  (1) personal information and (2) non-personally identifiable information. By “personal information,” we mean data that is unique to an individual, such as a name, address, e-mail address, telephone number, and certain personal device information. By “non-personally-identifiable information,” we mean information that does not identify you personally, but can provide us with usage data, either individually or in the aggregate. Non-personally identifiable information may include demographic information, aggregated information, certain information collected automatically through your device such as web browser information, server log files, cookie technology, pixel tags or beacons, and other technologies, and other non-personally identifiable information collected by us or provided by you.

We acquire your personal information when you voluntarily register or create a personal profile with us, or request products, services, or information from us. We may also automatically collect certain personal device information – such as physical location, IP address, battery information, application activity, data usage, accelerometer data, and malware information – to authenticate you and/or your personal device for security purposes and to help prevent fraud and data loss.

In some cases, and in all cases where required by law or regulation, you will be able to update the information that you provide to us either by sending us an e-mail or, where you have established personal profiles with us, by updating your profile online or through our application. We may use your personal information for the following purposes:

  1. Verifying your identity so we can be sure that our communications with you are secure and confidential, for website and application security, and to help prevent fraud and data loss;
  2. Responding to inquiries or requests from you;
  3. Delivering web-based products and services to you, such as our EmergencyScan QR Code feature; and
  4. To send you marketing and promotional communications that we believe may be of interest to you.

Except in connection with the sale, transfer, merger, consolidation or other transaction involving all or part of our company, we will not sell, license or otherwise transfer any rights to your personal information to anyone unless expressly authorized by you.

We may transmit or disclose your personal information to third parties for the following purposes:

  1. To federal, state and local law enforcement officials’;
  2. If required by law, such as pursuant to a subpoena, regulatory oversight, or other legal process;
  3. To business partners who provide services to us and assure us they will protect your information;
  4. To enable our contractors or vendors to perform certain services for us, including, but not limited to, website and application maintenance and performance improvement tasks;
  5. To address matters of public interest as required or permitted by law (e.g., child abuse and neglect, threats to public health and safety, and national security).

Note that in all cases, we will require the recipient to protect your personal information and use it only for the purpose(s) for which it was provided.

This Application will not knowingly collect personally-identifiable information from minors under the age of thirteen (13) without their parents’ consent.

We are not responsible for the privacy practices of any third party service providers (such as Internet Service Providers (“ISPs”) or cloud service providers) or other third parties operating websites or applications to which EmergencyScan links. The inclusion of any link on our website or application does not imply that EmergencyScan endorses or otherwise monitors the privacy practices of that linked third party website or application.

Our Privacy Commitment to You

EmergencyScan recognizes, respects, and protects the personal privacy rights of all of our customers who provide information to us, whether on our websites or via email. We know that our customers entrust us with sensitive personal information as well as limited healthcare information (HCI), and it is our obligation and policy to maintain this information in a confidential manner. We are committed to providing the highest level of security and privacy regarding the maintenance and use of our customers’ information.

Confidentiality and Security of Non-Public Personal Information

All of the information we collect about you is provided by you. Internally, we restrict access to your HCI to only those employees who need to view the information in order to provide to you valuable EmergencyScan services. We have partnered with ClearDATA, the industry leader in providing HIPAA and HITRUST Certified security, in developing and maintaining physical, electronic, and procedural safeguards that comply with the highest level of applicable standards to safeguard your HCI.

If you purchase the EmergencyScan product and elect to use the EmergencyScan QR Code, you alone will decide what HCI to supply in your EmergencyScan Profile. In making that decision, know that access to whatever HCI you decide to provide will be granted to anyone who scans your QR Code. For example, in an emergency any First Responder who has access to scan your QR Code will have access and the ability to view all of the HCI that you provided in your profile. By supplying your HCI in your EmergencyScan profile, you consent to the access and use of your HCI as described herein.

Sharing Information

We may from time to time contract with third party vendors to provide ads to our customers via the Internet. In order to do so, these vendors may collect anonymous information about your visits to our website using a “cookie”. A cookie is a small piece of data that is sent to your browser or mobile device by websites, mobile apps, and advertisements that you access or use. This data is stored on your browser or mobile device and helps website and mobile apps to remember things about you to improve your experience with the website. Third-party vendors may then pool the anonymous information that they collect from our website with other sources of information, which may include your name and mailing address, for purposes of determining whether you might be interested in receiving solicitations, direct mailings, or catalogs. If you do not wish for cookies to be placed on your computer, most web browsers permit you to prevent that from taking place. However, please keep in mind that these technologies are an important part of how the website works; removing, rejecting or limiting the use of cookies or other similar technologies might affect the availability and functionality of the website.

Safeguarding Information

Our commitment to preserving the security and confidentiality of HCI applies to our past, current, and future customers. This commitment extends to any contact that you choose to supply in your EmergencyScan Profile. We will never market to, or connect with, any contact that you supply unless explicitly instructed to do so by you or required by law or law enforcement.

Promotional Communications

EmergencyScan may, from time to time, send e-mail messages to you containing promotions for EmergencyScan products. We will NEVER send you any communications on behalf of any third party. If you no longer wish to receive these emails, simply click the unsubscribe link that is contained in each email.

What Does EmergencyScan Do to Protect My Data

EmergencyScan partners with ClearDATA to provide HIPAA and HITRUST Certified encryption technology. We utilize numerous online security, encryption, hashing, and site verification services and techniques to ensure the security of our websites and databases. An industry-leading service regularly scans our sites for vulnerabilities so that we can address and correct them in a timely manner. Our sites are also registered with identification authorities so that your browser can confirm EmergencyScan’s identity before you transmit any personal information. DISCLAIMER: We take the security of your data very seriously and are fully committed to protecting your information. Please be aware, however, that no security measures can guarantee perfect security. For more information on ClearDATA’s security compliance please see: https://www.cleardata.com/solutions/compliance/

We reserve the right to modify this privacy policy at any time, and we will provide you with a new policy statement or access thereto if we make material changes to our privacy or security practices. We encourage you to periodically reread this privacy policy to see if there have been any changes that may affect you. This privacy policy is not intended to and does not create any contractual or other legal rights in or on behalf of any party.

Get the latest EmergencyScan™ news delivered right to your inbox!

Subscribe